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DGA Authorized Signature and Cheque Writing Services

Adopted:  March 16, 1987
Amended: August 26, 1996, December 11, 2000, March 12, 2002, May 11, 2004, March 14, 2006
Reaffirmed:June 20, 2011

Policy

The Board directs that:

  1. The cheque signing authority of the Board shall be either the Board Chair or Vice Chair and either the Associate Superintendent of Business & Finance or Superintendent of Schools.
  2. The Signing authority for Imprest cheques shall be the Associate Superintendent of Business and Finance, Assistant Secretary-Treasurer, the School Principal or Department Supervisor along with at least one additional signing authority from the school or department.
  3. All cheques prepared to accommodate municipal, provincial or federal entitles, employee benefit plans, utility services, and student transportation services will be under laser signature of the Board Chair and Associate Superintendent of Business & Finance respectively.
  4. All cheques issued to Chartered Banks/Trust Companies, and prepared to accommodate direct deposit of payroll earnings will be under laser signature of the Board Chair and Associate Superintendent of Business & Finance respectively.

Guidelines

The District signing officers shall:

  1. Superintendent or designate or Associate Superintendent of Business & Finance for teacher contracts.
  2. Associate Superintendent of Business & Finance or designate for all contracts with Management and Personal Services contracts.
  3. Associate Superintendent of Business & Finance or designate for corporate contracts and leases.
  4. Board Chair/Associate Superintendent of Business & Finance and Negotiations Sub-Committee for Collective Agreements.
  5. School Principals and Department Supervisors shall name the additional signing authorities for the imprest account they are responsible for. The Associate Superintendent of Business & Finance is to be notified of any authority changes.

References

Legal Reference:

Alberta School Act: Sections, 60(1) (a), 60 (2)(k), 60(3)(d), 61(1), 62

Cross Reference

DMA Protection of Valuables in Schools

GBCC Conflict of Interest

GDO Ethics & Business Conduct

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