Adopted: June 15, 1998
Amended: December 23, 2010, April 10, 2011, November 26, 2012
While the Fort McMurray Public School District Board of Trustee’s recognizes its obligation to provide funds to meet the basic costs of the educational needs of students, it also recognizes that some schools and support groups may wish to enhance these educational offerings and engage in fundraising for this purpose. It is the intent of the District that funds shall be applied in the school for which they were raised. The District has a legal requirement to account for these funds and it is to meet the requirements that financial reporting of any fundraising must be made available to the Superintendent for each fundraising event.
Fundraising activities must be compatible with the best interests of the students, school staff and community and not detract from curricular activities.
The Board recognizes that fundraising activities occur throughout the District. In order to ensure that the fundraising activities are appropriate and properly accounted for, the Board holds the school principal accountable for approving all fundraising activities associated with the school, and ensuring implementation of generally accepted accounting procedures for all funds raised.
The following guidelines establish the parameters for decision making:
- The fundraising activity shall be consistent with the District’s Annual Strategic Plan and School Growth Plans.
- The Principal and the School Council will confer in regards to fundraising activities and expenditures and, if necessary, obtain resolution from the Superintendent regarding the appropriateness of fundraising activities, or expenditures.
- The Principal will seek guidance from the Associate Superintendent of Business & Finance regarding the District’s accepted accounting and purchasing policies and procedures.
- The Principal will prepare a report for the Board and the school community, listing each approved fund raising activity along with an accounting of the associated revenues and expenditures.
- All funds raised shall be used for school purposes which are supplemental to the basic instructional supports provided through government grants or as a component of service learning.
- The Principal will have inquired into the reputability of the organization before entering into any fundraising activity with the organization.
- The fundraising activity must not:
- Pressure students to be involuntary consumers of a product/service
- Require students to participate
- Require students to participate in door to door campaigns
- Usurp instructional time unless the activity is directly related to curriculum goals
- Require direct endorsement of products or services
- The Public School District believes fundraising activities should:
- Reflect a philosophy of support and assistance to schools and students
- Be consistent with Fort McMurray Public Board of Education Values
- Include consultation with the local school community
- Take into account the fundraising activities in the community at large
- Be subject to the discretion of principal and staff in the use of donated materials resources and materials.
- Involve specified time frames and include a regular review of arrangements
- Involve cooperative (consortium) efforts to achieve maximum economic advantage (e.g., multi-school and multi-board) wherever possible
- Allow for recognition by board and school, including display of corporate symbols where acceptable and appropriate
- Involve widespread sharing of best practice, expertise and creative ideas to achieve maximum benefits to the system
- Fundraising activities shall:
- Be legal, ethical, and benefit students (example: no tobacco or alcohol products)
- Be subject to normal audit process and system accountability
- Have approval of the Associate Superintendent of Business & Finance for any contracts above $5,000 annually
- Have approval of the Superintendent for any District-wide agreements or campaigns for funds by outside organizations.
Funding will be acquired from industry/business and individual partners on an annual, bi-annual or 3 year term basis with an annual report being provided for how money is being spent and the results achieved.
Platinum – will be for donations of $100,000.00 or more.
Funding will be acquired from industry, business, individual partners on an annual, bi-annual, or 3 year term basis and with an annual report being provided on how money is spent and the results achieved.
Gold Donor – donations for $50,000 or more
Silver Donor – donations for $10,000 - $25,000 or more
Bronze Donor – donations for $10,000 or more
Sponsor – donations up to $9,999
Endowment Fund – Future idea for FMPSD, e.g. “Friends of Fort McMurray Public School District”.
Recognition for Contributions:
Each year donors from Category A and B (and may include C) will be invited to a recognition event, in their honor, to recognize their donations and support for FMPSD. Representatives from Executive, Board of Trustees, and Partnership Stakeholder Groups will be in attendance and will also plan the event in collaboration with the Partnership Facilitator and the Communications Coordinator of FMPSD.
Categories A and B:
All donors in both categories A and B will have the choice of a tax receipt and/or their log being showcased in a desired location of the District and/or School. (See Policy: Naming Opportunities).
Category C will follow guidelines for charitable receipt status.