Search... 
    
Home | Policy Table of Contents

FEB Selection of Architect

Adopted: April 19, 1999

Amended: February 10, 2009
Reaffirmed: November 25, 2013

Policy

1.  The District shall request proposals from qualified Alberta licensed architectural firms for capital projects according to the following criteria:

a.   For capital projects with budgets expected to be in excess 1,000.000; or for lowerbudget projects which are deemed to be of strategic importance to the District.

unless

b.   The projects in question is closely linked to a previous project and it appears tobe advantageous to the District to retain the same design because of familiarity with the project background.

2.   When the District decides to request proposals from Architectural firms, advertisements will be placed in relevant Alberta Publications, and the merx system to be compliant with the agreement on internal trade.

3.   All proposals from Architectural firms shall contain the following information:

a.   brief history of the firm;

b.   details of projects completed in recent years;

c.   the names of senior staff who would be nominated for the project for the District; and

d.   names of references from clients, contractors and financial institutions

4.   The Director of Plant Operations shall assess the ability of the responding firms to carry out the work for the District based on:

a.   the information submitted by firms which have not previously worked for the district; and an interview if the firm is short listed; or

b.   the past performance of firms which have previously worked for the district, including such factors as:

i.   co-operation;

ii.  timeliness of service;

iii. accuracy of construction documentation;

iv. completeness of construction documentation;

v.  construction contract administration;

vi.  project budget control;

vii. project close-out

viii. change orders; and

ix.  satisfaction with the aesthetic and functional requirements of the project

5.   The architectural firm(s) selected will be based on one of the following criteria:

a.   for firms which have not previously worked for the district; the evaluation of the submitted information and the result of the interview process;

b.   for firms which have previously worked for the district; the evaluation of their past performance

 

ARCHITECTURAL FIRM:

Weight

Consultants
Score (1-25)
5 Being
Excellent

Weight
X
Score

1.   FIRM/STAFF EVALUATION

Proximity of Firm to Fort McMurray

3

Size of Firm

5

Membership of C.E.F.P.

2

Registered in Alberta – (5 years)

4

Errors & Omissions Insurance, Valuable Paper Insurance

M

Experience in School Design (Principal Architect)

M

Overall School Experience

5

Years of Experience

3

Fees based on Alberta Education Budget

25

 

CAD System

M

Developing CTS Suites

3

Principal Architect Involvement in Project

5

Staff Assignment to Project and their Qualifications

5

2.   PROJECT EXPERIENCE

Number of Elementary of Junior High Schools

3

Number of High Schools

3

Recent School Design

4

Number of Composite High Schools

3

Number of Universities or Colleges

0

Other projects

0

Projects on Budget

4

Projects completed on time

5

% of Contingency Fund Used

5

Liens Against Projects by Consultants

2

Present Workload

5

Architectural Backup

4

Availability of Resources (included Support/Staff Financing)

4

Sub-consultants

5

3.   WRITTEN PROPOSAL RECEIVED

Thoroughness/Comprehensive

3

Logical

5

Creativity

4

Understanding of Proposed Project

3

4.   INTERVIEW

Presentation (Directness)

Responses to Questions

Personality & Maturity

Compatibility

5.   COMFORT ZONE

6.   TRUST FACTOR

7.   REFERENCE CHECKS

Note: M indicates mandatory requirement    

TOTAL

References

Legal Reference:

School Act Reg. 383/88;  School Building and Tendering Regulation Agreement on Internal Trade Annex 502.4; Trade, Investment and Labour Mobility between British Columbia and Alberta

Cross Reference:

DJ Purchasing

Home | Policy Table of Contents