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IN Student Fees
Adopted: October 11, 1975
Amended: April 10, 2000, June 24, 2003, June 14, 2005, April 11, 2006, April 24, 2007, March 12, 2008, April 28, 2009, March 23, 2010, April 11, 2011, April 15, 2013
Policy
The Board of Trustees recognizes the need to charge user fees. The Board therefore supports the charging of fees for materials used in instruction, fees for non-instructional materials, and fees for activities designed to augment the instructional program. The Board authorizes school administrators to recover the costs of non returned instructional materials.
Guidelines
- Each year as part of the Budget Process, the Board shall set the rates for school fees; which is universally applied to each student regardless of their educational program,
- Payment of the student fee shall entitle a student access to all basic instructional materials required for the program and courses in which he/she is enrolled.
- Schools may charge additional fees to offset costs for specific activities or programs.
- Schools may charge extra fees for non-program related items provided the student has the option of avoiding the fee by not participating in the activity or service for which the fee is assessed.
- Schools have the authority to recover the costs of lost or non-returned textbooks, library books and other instructional materials from students, parents and guardians.
- Schools are responsible for the collection of unpaid fees.
Procedures
- The Student Fees are:
- $75.00 per school year for Early Entry (ECDP) kindergarten to grade (8) eight and
- $125.00 per school year for grades (9) nine to (12) twelve.
- Basic textbooks and/or instructional materials shall be distributed to students in Kindergarten; Elementary, Junior High and Senior High grades.
- Students wishing to use resources beyond the basic textbooks and/or instructional materials requirements of the course may do so at their own expense. Schools have the authority to sell extra materials at the School District cost.
- Schools may charge program and activity fees to offset the following types of costs:
- Accommodation and food costs for Outdoor Education and/or field trips.
- Activity fees for non-district facilities; i.e. golf, swimming, skiing, etc.
- Transportation costs for curricular and extra-curricular field trips.
- Consumable resources for Career and Technology courses. The fees shall not exceed the School District cost for the materials consumed.
- The program and activity fees proposed must be identified in the course outline at the beginning of a term, semester, or must be considered a worthwhile addition to the program.
- Schools shall provide programming for students who are unwilling, unable to participate, or unable to pay the program fee.
- School non-program fees will be identified and assessed for the following types of items:
- Locker Rental
- Purchase of gym strip.
- Student Union fee.
- Student Club fee.
- Purchase of yearbook.
- Purchase of school pictures.
- The Superintendent shall be advised by way of addenda to the Annual School Improvement Plan of all program and non-program fees proposed at each school.
- The addenda will outline the communications strategy and timetable school administration will use to advise parents of the fees structure for each school term / semester.
- Parents who have not paid their student fees account by October 15th will be sent an invoice by school administration by October 30.
- Parents who have not paid their student fees accounts by November 15th are to be sent a notice reminder from the School Principal by November 30th. The reminder notice will include payment options.
- Accounts which are not paid up by December 31, the Principal will arrange for meetings with parents to put in place payment options.
- Second semester accounts will follow the same time-frames set out for first semester, and are read as March 15, March 30, April 15, April 30, May 31, and June 30.
- The Principal may waive fees identified in this policy on an individual basis. The Principal will maintain a record of all waivers; amount and circumstances as a minimum.
- Fees will be prorated according to the months remaining in the school year for payment purposes for students registering after September 30.
- Notwithstanding the above, parents who refuse to pay instructional materials fees; school administrators are not to refuse to supply texts and/or instructional materials to students; nor is the issuance of texts and/or instructional materials to students to be revoked for reason of non payment of fees.
References
References
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