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IN Student Fees

Adopted: October 11, 1975
Amended: April 10, 2000, June 24, 2003,  June 14, 2005, April 11, 2006, April 24, 2007, March 12, 2008, April 28, 2009, March 23, 2010, April 11, 2011, April 15, 2013, February 18, 2014, April 21, 2016, June 22, 2016

Policy

The Board of Trustees recognizes Instructional Material Supply fees are required to support programs. As well, the Board recognizes that parents/guardians may choose to enroll their students in extra-curricular activities such as ski trips, participate in sports tournaments, and join enhanced programs such as PEAK Athletics/Reggio/Montessori or for those who enroll in optional programs such as early childhood development program (ECDP), to support these programs and activities fees are assessed.

Guidelines

  1. Each year as part of the Budget Process, the Board shall set the rates for school fees which are universally applied to each student regardless of his/her educational program.
  2. Payment of the student fee shall entitle a student access to all basic instructional materials required for the program and courses in which he/she is enrolled.
  3. Schools may charge extra fees for non-program related items provided the student has the option of avoiding the fee by not participating in the activity or service for which the fee is assessed.
  4. Schools have the authority to recover the costs of lost or non-returned textbooks, library books and other instructional materials from students, parents and guardians.
  5. Schools are responsible for the collection of unpaid fees.

Procedures

  1. The Student Fees are:
    • $500.00 per school year for Early Entry (ECDP)
    • $75.00 per school year for kindergarten to grade (6) six  (Fees suspended for September 2016/17 school year)
    • $95 per school year for grades (7) seven to (9) nine (Fees suspended for September 2016/17 school year
    • $150 per school year for grades (10) ten to (12) twelve (Fees suspended for September 2016/17 school year)
    • $5 per school year for grades (7) seven to (12) twelve for locker rental (Fees suspended for September 2016/17)
    • $300 Reggio program per school year
    • $1500 Montessori program per school year
    • Foreign Student Tuition $3450 per semester ($6900 per year)\
    • PEAK Athletics Fees
      • Hockey             $2,350
      • Soccer/Dance   $1,700
      • Cricket              $500
      • Flex                   $300
  2. Basic textbooks and/or instructional materials shall be distributed to students in Kindergarten, Elementary, Junior High and Senior High grades. School Administrators are not to refuse to supply these basic texts and/or instructional materials to students whose fees are in arrears.
  3. Schools may charge program and activity fees to offset the following types of costs:
    • Accommodation and food costs for Outdoor Education and/or field trips.
    • Activity fees for non-district facilities; i.e. golf, swimming, skiing, etc.
    • Transportation costs for out of district curricular and all extra-curricular field trips.
  4. The program and activity fees proposed must be identified in the course outline at the beginning of a term, semester, or must be considered a worthwhile addition to the program.
  5. Schools shall provide programming for students who are unwilling, unable to participate, or unable to pay the program fee.
  6. School non-program charges will be identified and assessed for the following types of items:
    • Purchase of gym strip
    • Student Union fee, $30 per school grades (7) seven to (12) twelve
    • Purchase of yearbook
    • Purchase of school pictures
  7. The Superintendent shall be advised by way of addenda to the Annual School Improvement Plan of all program and non-program fees proposed at each school.
  8. The addenda will outline the communications strategy and timetable school administration will use to advise parents of the fees structure for each school term/semester.
  9. Parents who have not paid their student fees account by October 15th will be sent an invoice by school administration by October 30.
  10. Parents who have not paid their student fees accounts by November 15th are to be sent a notice reminder from the School Principal by November 30th. The reminder notice will include payment options.
  11. Accounts which are not paid up by December 31, the Principal will arrange for meetings with parents to put in place payment options.
    13. Second semester accounts will follow similar time-frames set out for first semester, and are read as March 15, March 30, April 10, April 20, April 30 and May 10.
  12. The Board recognizes that from time to time, there may be a need to review fees due to hardship. When payment of transportation fees cannot be made in full, the parent(s) / guardian(s) or independent student is required to make written application for special consideration to their Principal. The Principal has the authority to provide a payment plan or to reduce the fees. Any fee reduction will be charged to the school budget. Any hardship request must be made annually and supported by appropriate documentation.
  13. Fees will be prorated according to the months remaining in the school year for students registering after September 30.
  14. Refund of fees will be provided under the following conditions:
    1. Fees for Supplies and Material, and Academies or other optional programs:
      • Full refund if student is withdrawn before September 15th
      • 50% refund of annual fee if student is withdrawn before December 31st of fees
      • No refund after December 31st
      • A $25 non-refundable administration fee is applicable to all fees (e.g. $25 will deducted from any refund
    2. Purchase of goods or material from schools
      • Full refund if item is returned in original condition within 10 calendar days. Proof of payment is required.
    3. Foreign Students Tuition Fees
      Full refund if the student:
      • is denied admission to FMPSD
      • if unable to obtain a study permit prior to September 30th
      • becomes a permanent resident of Canada or the student’s parents obtain a work or study permit valid for the duration of the student’s study program
      • There will be no refunds issued for late arrivals. Once students commence study in FMPSD, no refunds will be issued.

References

Legal Reference:

Alberta School Act: Sections, 30 (2), 60 (2) j

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