Administrative Procedure 140

Acceptable Use Of Information And Communication Technology

Background

The District employs complex Information and Communication Technology (ICT) in carrying out its instructional and administrative functions.

The appropriate use of ICT in the instructional process can significantly enhance learning outcomes, and ICT contributes substantially to the efficient management of the resources necessary to support the educational objectives. In order to ensure that this technology is reliable and used responsibly, all users must adhere to an acceptable standard of use of ICT. This standard is to apply to the use of ICT resources that are the property of the District or the use of privately-owned devices used on District premises and/or during school-sponsored activities.

Definitions

Hardware is a computer and the associated physical equipment directly involved in the performance of data-processing or communications functions. This includes, but is not limited to: system board, disk drives, keyboard, monitor, printer, digital camera, memory devices, etc. Software is the instructions executed by a computer, as opposed to the physical device on which they run.

Information and Communication Technology includes, but is not limited to: Computer Systems both hardware and software, Data and Voice Networks, telephones, mobile devices, memory devices, video technology, digital media, Interactive White Boards, video projectors, and any other digital technology.

Procedures

  1. Everyone who may have occasion to interact with the ICT of the District will abide by District procedures for acceptable ICT use. Appendix A to this Administrative Procedure is to be included in each school's staff and student handbooks.
  2. Failure to adhere to these procedures may result in the actions outlined in Appendix B.
  3. At the beginning of each school year in grades 4, 7, and starting High School, principals will distribute the Acceptable Use Agreement (Appendix A) and the ICT Rules and Etiquette (Appendix C) to students and as information to parents.
  4. The accompanying "Agreement to Comply" must be signed by students (Form 140-1) upon enrolment and staff (Form 140-2) upon employment who wish to gain access to the District's ICT. Copies of the student's signed agreement will be kept on file at each respective school and transferred if the student moves to another school in the District. Copies of the staff member's signed agreement will be kept in his/her personnel file at District Office.
  5. Failure to sign and return the "Agreement to Comply" may adversely affect an individual's ability to succeed at assignments and tasks given to him or her. The District and its personnel assume no responsibility or obligation in this event with the exception of providing access to computers for the writing of provincial exams or tests.
  6. Principals may adapt this Administrative Procedure to their individual needs provided the basic principles of the Administrative Procedure are maintained.

Adopted:

April 28, 1997

Amended:

May 10, 2005, April 15, 2013, September 21, 2016

Reference:

Section 2, 12, 18, 20, 45, 45.1, 60, 61, 113 School Act

Freedom of Information and Protection of Privacy Act

Canadian Charter of Rights and Freedoms

Canadian Criminal Code

Copyright Act

I.T.I.L Standards, Alberta Education

ATA Code of Professional Conduct

Cross References:

Policy 11 Board Delegation of Authority

Policy 20 Student Conduct / Safe and Caring

AP 140 Appendix A Acceptable Use of Technology Procedures

AP 140 Appendix B Failure to Comply

AP 140 Appendix C ICT Use Rules and Etiquette

AP 170 Harassment in the Workplace

AP 190 Copyright

AP 350 Student Rights and Responsibilities

AP 355 Student Discipline

AP 403 Duty to Report

AP 404 Conflict of Interest

AP 446 CUPE Discipline

Form 140-1 Student Agreement To Comply

Form 140-2 Staff Agreement To Comply