Administrative Procedure 260 – Appendix C

Field Trip / Excursion Waiver Forms Information

An increasing number of sports organizations in the business of catering to school field trips (white water rafting, horseback riding, wall climbing, etc.) are requiring parents to sign waiver forms such as the attached sample. It is very important that parents understand:

  1. The legal effect of signing such a form;
  2. That signing is not a District requirement;
  3. That the District does not encourage parents to sign it; and
  4. That District insurance does not protect students, except to the extent that the District is legally responsible for any injury that occurs.

It is important that all of your staff be aware of these matters. If parents sign a waiver, and they can properly claim that District personnel have encouraged them to do so, or given them assurances that have induced them to sign the form, it is possible that the District could become liable for student injury, even when the injury is caused by the negligence of the sports organization.

In addition to advising staff, it is also important to deal with these matters in the consent form provided to parents by your school. I suggest adding the following to those forms:

A field trip is planned for (explain activities). It will take place on _____________to________________, 20_. There are certain important matters for you to understand prior to consenting to your child's participation. The company conducting the (activity) requires the parents of all participants to sign the attached "Indemnity and Release of Liability" (or whatever it is called). There are three very important things you need to fully understand about this document:

  1. It requires you to release the company from legal responsibility to your child in the event of damage to your child's property, or injury or death of your child, even if the company negligently causes the damage, injury or death;
  2. It requires you to pay the company all of its costs and expenses if your child is injured or killed and you sue the company (if the document contains such a clause);
  3. It requires you to assume all risks and responsibilities for anything that may happen to the student or student’s property during the (rafting) activity (if the document contains such a clause).

The District also wants you to understand the following:

  1. The signing of the “Indemnity and Release of Liability” (or whatever it is called) is a requirement of the company, NOT of the District.
    The District does NOT encourage you to sign it.
    Whether or not you sign it is your decision alone to make.
  2. The District maintains insurance which would cover your child if an accident were caused by the negligence of the District or its staff.

Please consider all of the contents of this letter carefully before you decide whether to allow your child to participate in this field trip.


September 21, 2016




Section 1, 12, 18, 20, 45, 45.1, 60, 61, 113 School Act

Guide to Education ECS to Grade 12

Safety Guidelines for Physical Activity in Alberta Schools

Safety Guidelines for Secondary Inter-School Athletics in Alberta

Physical Education Safety Guidelines