Administrative Procedure 502

Annual School Budgets


The District’s budget allocation to schools establishes and maintains principles of equity in material and human resources based on the number of students being served, and their diverse learning needs. Additionally, retained school generated funds are part of the annual school budget.


  1. The Principal shall develop budgeting procedures which ensure consultation and discussion with staff and the School Council.
  2. The Principal shall prepare an annual school budget.
  3. When allocating the funds within the school budget, the Principal is to consider factors such as:
    1. School education plan,
    2. Student needs,
    3. Community expectations and support,
    4. Staff strengths,
    5. Physical facilities,
    6. Past expenditures, and
    7. Provincial and District goals.
  4. Principals are expected to operate within their budget allocations.
    1. A monthly review of financial results in comparison to budgeted figures is to be performed by the Principal.
    2. Principals are to review school budget results with the Associate Superintendent, Business and Finance in January and June. Variance explanations are to be documented for future reference.
  5. Surpluses and deficits will be carried forward. On occasions which result in a deficit position for the fiscal year, such deficits are to be eliminated in the following year.
  6. The Superintendent reserves the right to revise or modify the budget of a school.


September 21, 2016




Section 20, 60, 61, 113, 116, 145, 147, 148, 152 School Act

Funding Manual for School Authorities

Guide to Education ECS to Grade 12

Policy and Requirements for School Board Planning and Reporting

School Authority Planning and Reporting Reference Guide