Administrative Procedure 514

Authorized Signature And Cheque Writing Services

Background

The District acknowledges its obligation to fulfill contracts or provide payment for those agreements into which it enters. The Board has delegated its signing authority to individuals holding designated positions in the District. The District will fulfill its obligations for those agreements entered into on its behalf by its designated signing authorities.

Procedures

The Board directs that:

  1. The cheque signing authority of the Board shall be either the Board Chair or Vice Chair and either the Associate Superintendent, Business and Finance or Superintendent.
  2. The Signing authority for Imprest cheques shall be the Associate Superintendent, Business and Finance, Assistant Secretary-Treasurer, the Principal or Department Supervisor along with at least one additional signing authority from the school or department.
  3. All cheques prepared to accommodate municipal, provincial or federal entitles, employee benefit plans, utility services, and student transportation services will be under laser signature of the Board Chair and Associate Superintendent, Business and Finance respectively.
  4. All cheques issued to Chartered Banks/Trust Companies, and prepared to accommodate direct deposit of payroll earnings will be under laser signature of the Board Chair and Associate Superintendent, Business and Finance respectively.
  5. The District signing officers shall be:
    1. Superintendent or designate or Associate Superintendent, Business and Finance for teacher contracts.
    2. Associate Superintendent, Business and Finance or designate for all contracts with Management and Personal Services contracts.
    3. Associate Superintendent, Business and Finance or designate for corporate contracts and leases.
    4. Board Chair/Associate Superintendent, Business and Finance and Negotiations Sub-Committee for Collective Agreements.
    5. Principals and Department Supervisors shall name the additional signing authorities for the imprest account they are responsible for. The Associate Superintendent, Business and Finance is to be notified of any authority changes.
       

Adopted:

March 16, 1987

Amended:

August 26, 1996, December 11, 2000, March 12, 2002, May 11, 2004, March 14, 2006,
September 21, 2016

Reaffirmed:

June 20, 2011

Reference:

Section 60, 61, 62, 65, 113, 116, 117 School Act

Cross References:

AP 403 Duty to Report

AP 404 Conflict of Interest

AP 507 Protection of Valuables in Schools

AP 512 Cash Management