Administrative Procedure 517

Material Resources Management

Background

A current inventory of District equipment and furniture is to be maintained.

Procedures

  1. Inventory
    Yearly inventories are required in all facilities. Discrepancies in inventory will be reported to the Director of Operations and Maintenance in spring of each year.
  2. Loaning of School Equipment to Parties External to the District
    1. It is not the District’s practice to lend equipment to parties external to the District. Circumstances may arise which would justify community use of specialized equipment.
    2. Subject to approval from the Principal and or Department Supervisor, equipment may be loaned if used or operated by a competent worker as defined by the Occupational Health and Safety Code (which requires suitable training, sufficient experience to safely operate, demonstrated competency to a competent worker, familiarity with equipment and operating instructions and is authorized) 
    3. In this case the equipment must be inspected before being loaned and after return to assure the equipment is safe and in good repair. Equipment that is not complete and in a safe and good state of repair shall not be loaned out and shall be decommissioned until repaired or disposed of.
  3. Loaning or Transferring Equipment from Facility to Facility
    1. Equipment may be transferred permanently from one facility to another providing notification of the move is filed with the Director of Operations and Maintenance and providing inventories in each school have been changed accordingly. The transferred equipment must be inspected by both facilities to assure the equipment is safe and in good repair.
    2. Equipment must be complete and in a safe and good state of repair before transferred to another facility or shall be decommissioned until repaired or disposed of.
  4. Moving Equipment from School to School
    1. Any new piece of equipment shall be inspected immediately by a person who is qualified to ascertain the completeness and safe working condition of the equipment. 
    2. If there are deficiencies or defects the receiver is to attempt to remedy the issues by working with the supplier and District purchaser.

Adopted:

November 10, 1975

Amended:

September 22, 2009, October 22, 2014, September 21, 2016

Reference:

Section 20, 60, 61, 113, 116, 200, 201 School Act

Occupational Health and Safety Code

Cross References:

AP 518 School Properties Disposal Procedure

AP 550 Community Use of School Facilities