Administrative Procedure 521

Student Fund Raising Activities

Background

Schools are permitted to engage in various fund raising activities to support activities or projects not included in the budget.

The safety of students must be paramount and the financial implications for parents and the community must also be considered.

Procedures

  1. Acceptable forms of fund-raising include:
    1. Lotteries, raffles or gaming events approved by the Alberta Gaming and Liquor Commission (AGLC). AGLC regulations must be followed;
    2. Sale of usable products;
    3. provision of worthwhile services; or
    4. Improvement or enrichment for the participant.
  2. No employee shall be in a position to benefit financially from fund-raising.
  3. All fund raising activities shall be authorized in advance by the Principal.
  4. A schedule of fund raising activities shall be prepared annually be each Principal following consultation with staff. This schedule shall be submitted to the Superintendent by October 31.
  5. The Superintendent shall coordinate scheduling of fund raising activities as required having in mind community impact and perceptions.
  6. Principals shall ensure that receipt of funds and disbursements are subject to appropriate accounting standards. The accounts may be audited by the Associate Superintendent, Business and Finance or designate periodically.

Adopted:

January 8, 1980

Reaffirmed:

June 22, 2010, November 25, 2015, September 21, 2016

Reference:

Section 20, 22, 27, 60, 61, 113, 116 School Act

Charitable Fund-Raising Act

Gaming and Liquor Act

Income Tax Act

Public Contributions Act

Teaching Profession Act

The Alberta Teacher’s Association Code of Professional Conduct

Cross References:

AP 403 Duty to Report

AP 404 Conflict of Interest